Office Manager (Maternity leave cover)

Our team is looking for an Office Manager who will be responsible for managing office operations and providing essential support. Your duties will involve a variety of tasks, so a proactive problem-solving attitude and a strong sense of responsibility are some of the most important characteristics we are looking for.

WHAT YOU WILL DO:

• Manage daily office operations and ensure a well-organized workspace;
• Handle incoming and outgoing post, deliveries, shipments, and product sample logistics;
• Track expenses and assist with financial tasks, including invoice collection and budget follow-up;
• Take care of office supplies, snacks, refreshments, and coordinate equipment orders and maintenance.
• Support team by managing logistics, communication, and supplier coordination.
• Help organize company events and meetings;
• Assist in onboarding processes: prepare workspaces and IT equipment, help welcome newcommers.
• Manage internal tools, including parking and desk booking systems, and meeting room reservations.
• Provide personal assistance and administrative support to the CEO as needed.
• Maintain various administrative records (contracts, health documents, safety forms, sample inventory).
• Support colleagues with ad-hoc requests and ensure smooth day-to-day office functioning.

WHAT WE EXPECT:

• Previous experience in an administrative, office management, or similar support role;
• Basic understanding of finance and accounting or willingness to learn (e.g., handling invoices and tracking team budgets);
• Ability to handle sensitive information with confidentiality;
• Proactive attitude and ability to work independently;
• Ability to use a computer on a daily basis and work efficiently with Google Workspace tools such as Gmail, Drive, Docs, and Sheets.
• Slack or Teams, Microsoft Office experience is a plus;
• A hands-on mindset—you're not afraid to roll up your sleeves and get things done;
• Strong interpersonal and communication skills – both in Lithuanian and English.

WE OFFER:

• Salary range from 1400 Eur (Gross) according to qualifications;
• Workplace Flexibility: flexible work arrangements, including a hybrid working model;
• Well-being benefits: Enjoy the flexibility to choose between private health insurance or a wellness budget to support your overall well-being.
• Encouraging learning environment: opportunities for professional development, including a budget for books and online courses, and time for learning;
• Collaborative, dynamic & experienced team: a culture where diverse perspectives are valued and encouraged
• Regular team building: activities to strengthen bonds with your colleagues through regular team events and outings.
• Modern offices: offices in Vilnius and Kaunas city centers (shower, kitchen, Foosball & other benefits for a comfortable working environment);
• Office Perks: weekly snack refills, bun Wednesdays to brighten your midweek, and company lunch on the last Friday of each month;
• Celebrations & Events: company-wide events and celebrations, such as results overviews, Christmas parties, and summer events;
• Personal Celebrations: recognition of personal milestones and celebrations, such as birthdays and anniversaries.

Can you see yourself on our team? Drop us your CV!